Traditionally, Legal Document Management has been a tedious process for lawyers, wasting countless, potentially billable, hours that could be used more productively. Lawyers who aren’t using a smart DMS spend time searching for information, while struggling to keep track of versioning, and reduce human error. Today, firms and legal teams must modernize their processes to keep up with changing times. They must implement the technology available to stay competitive. Let’s take a quick look at what makes the best Legal Document Management Software (DMS) in 2023.
What is Legal Document Management Software?
Legal Document Management Software (DMS) allows legal teams to securely store, organize, access, manage and collaborate on legal documents in one smart and central repository. Document Management Software also makes it easier to find information from within your repository, with the ability to search for keywords, filter by type or status, link documents to a Contact or Matter, and so much more.
Contra by Lexzur, can be seen as a Smart Legal Document Management Software, but also goes beyond, allowing users to draft from customizable templates, collaborate on documents in real-time, track custom metrics on dashboards, and integrate with over 5000 different applications, including Office 365, Google Workspace, and more. It is also available on Cloud or on Premise.
10 Key Features for Legal Document Management System
So, what can Legal Document Management System do for your firm or department? There are many applications that fall under Legal DMS but also offer a wide range of other features that complement document management for legal teams. Below are the key features of Contra by Lexzur, the leading contract lifecycle and document automation software for modern-day legal professionals.
1- Unlimited Document Storage:
First, Contra offers unlimited document storage, so you can add as many documents as you want, plus, you can add other types of files, like images, audio files, and video content— all with the option to back up your data automatically to the cloud.
2- Smart & Searchable Repository:
Also, Contra allows its users to easily search, filter, and extract data. You can also sort documents by dates, custom categories, and more.
3- Advanced Document Profiling:
Another great feature is the ability to apply custom attributes to documents, like categories and tags, with the ability to link your documents to specific clients, cases, matters, or tasks. You can also add notes and attachments to documents.
4- Controlled Versioning:
With Contra, versioning issues are a thing of the past. Track changes in real time, and enjoy full version history, automatic updates, and notifications, with the ability to monitor who made changes to document and when.
5- Configurable Templates:
Draft contracts and documents in minutes using smart customizable templates, that not only save time, but also reduce errors and bottlenecks in the document lifecycle.
6- Lifecycle Automation:
Set a defined approval center or authority matrix, where you can allocate who can approve contracts or view documents in any format.
7- E-Signature Workflows:
Get your documents signed quickly and easily with Contra. Use one of many different signature workflows, including the embedded Lexzur workflow, DocuSign, Adobe Signature Workflow, or integrate with the one you are already using.
8- Accessibility:
Additionally, you can access all your work from anywhere, on any device, or operating system. This includes the smart Lexzur Mobile Application for legal professionals on the go.
9- Permissions and Security:
All Lexzur products, including Contra, hold bank-level security standards; with official certifications from the International Organization for Standardization (ISO), Personal Information Protection and Electronic Documents Act (PIPEDA), and the General Data Protection Regulation (GDPR).
10- Integrations:
Finally, Contra integrates with Lexzur Core, full legal management software with automation, as well as The Lexzur Client Portal, and over 5000 applications including; Outlook, Google Workspace, Office 365, Webex, Dropbox, MS Teams, Zoom, Zoho Books, and so many more.
Top Benefits of using Legal Document Management Software
So, having Legal DMS software has countless benefits for your team. Some of these benefits include:
- Collaborate and redline documents in real time. Facilitate and streamline eDiscovery and collaboration with team members, clients, external contacts, and internal departments.
- Securely access all your documents from anywhere, and on any device. Eliminate the need to carry around multiple folders and documents wherever you go.
- Stop wasting time searching for and locating information. Benefit from Contra’s advanced eDiscovery and instantly extract the needed data.
- Save resources and move towards a paperless office, whether you are saving time, reducing errors, eliminating tedious manual administrative tasks, or creating instant contracts through custom drafting templates.
- Stay on top of all changes and updates to documents through automated in-app and email notifications.
- Enjoy a handy mobile application that connects you to every module in the web-version, with simplified interface and experience specific for mobile use.
- Customize the workspace to fit your exact needs, configure automation, and edit every single value in the system to suit your work processes and organizational structures.
In conclusion, we hope you’ve learned what you need about finding the best Legal Document Management Software (DMS) for your team in 2023. For more information on document management best practices, check out these blogs;
https://www.lexzur.com/document-workflow-management/
https://www.lexzur.com/the-best-legal-document-management-software/
https://www.lexzur.com/contract-management-software-for-legal-departments/
To learn more about Contra, click here.
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